Getting your point across in writing is necessary for many jobs. Learn how to master this important skill.
Difficulty Level: average Time Required: N/A
- Draw up an outline, listing each item you need to discuss in your memo, letter, or report.
- Put items in order -- from most to least important
- Gather information to backup what you plan to say, or to help illustrate your points
- If appropriate, get input from others who are involved in the project you're discussing
- Write a brief summary of your entire memo -- this will be your first paragraph.
- Expand on each item listed in step 1, to make up the body of the memo.
- In your last paragraph tell the recipient if he or she needs to take any action.
- Set your document aside before proofreading it. This will allow you to look at it with a fresh eye.
- Avoid wordiness.
- Write for your audience. Don't use jargon that your reader may not understand.
- Don't rely entirely on your word processor's spell checker. It won't pick up incorrect use of a word, i.e. to vs. too vs. two.