He or she may coordinate mail distribution, plan and maintain facilities, keep records, plan budgets and allocate supplies. In a smaller organization the administrative services manager, who is often called the office manager, may do it all, while in a larger one there may be multiple managers who are responsible for different tasks.
An administrative services manager who specializes in the oversight of an organization's building or grounds is called a facilities manager. One whose job it is to buy equipment and supplies, as well as plan for its storage and distribution is known as a contract manager.
Those working in this occupation typically work ful time, with some even working overtime. In order to deal with problems that come up at night, on the weekends and on holidays, facilities managers may be on call during non-work hours. Administrative services managers generally work in offices, but may have to go outdoors to supervise activities that occur there.
As important as one's experience and certification, are the individual qualities he or she brings to the job. One must have good analytical, communication and leadership skills. He or she must be detail-oriented.
Use the Salary Wizard at Salary.com to find out how much an Administrative Services Manager currently earns in your city.
A Day in an Administrative Services Manager's Life:
On a typical day an administrative services manager's tasks might include:
- purchasing and distributing supplies
- directing the work of administrative and clerical staff
- ensuring that equipment and machinary are maintained and repaired as necessary.
- maintaining the security and safety of the facilities
- planning budgets
- making sure the organization adheres to government regulations
Bureau of Labor Statistics, U.S. Department of Labor, Occupational Outlook Handbook, 2012-13 Edition, Administrative Services Manager, on the Internet at http://www.bls.gov/ooh/management/administrative-services-managers.htm (visited November 14, 2012).
Employment and Training Administration, U.S. Department of Labor, O*NET Online, Administrative Services Manager, on the Internet at http://www.onetonline.org/link/details/11-3011.00 (visited November 14, 2012).